Rules for exhibitors

We are proud of our show, and want to ensure that our visitors are safe, and our reputation protected.  To help us with this, we have some rules for exhibitors.

General rules

Pitch bookings

  • If you wish to cancel your pitch booking, please advise the Show Secretary. Cancellations received more than one month before Show Day will be refunded less a £15 administration charge. Payments made using Stripe will be refunded directly to the card used. For other payment types, please send your bank details, as refunds will be credited to your bank account. No refund will be given if you cancel one month or less before Show Day.
  • A full refund will be given if the entire Show is cancelled by the Show Committee.

Safety rules

  • Tents, gazebos, and marquees must be of sturdy metal construction (or sturdy wooden poles for relevant structures).  You must ensure that they are secured to the ground using suitable pegs, and must use guy ropes or an appropriate amount of professionally made weights.
  • You must keep your area tidy and clear of obstructions such as boxes, spare stock, or other items. Items likely to be a trip hazard should be clearly marked or cordoned off.
  • All of your furniture, stock, signage, equipment, and other items must remain within the footprint of your stall, and must not encroach on the walking areas for pedestrians.
  • You may not undertake any mechanical repairs or maintenance to your equipment or vehicle(s) whilst on site or in the car parks, including a prohibition on the use of welding, cutting, hydraulic or pneumatic equipment at any time. In the event of a breakdown, contact the Show Manager for advice.
  • Open flames are not permitted except as part of a purpose-built catering operation, where all applicable safety certificates should be in force, or without express permission of the Show Secretary.
  • You may not undertake any mechanical repairs or maintenance to your equipment or vehicle(s) whilst on site or in the car parks, including a prohibition on the use of welding, cutting, hydraulic or pneumatic equipment at any time. In the event of a breakdown, contact the Show Manager for advice.

Stand rules

  • You may not place any advertising, banners, signs, boards, or other materials outside of your stand footprint
  • Stand staff can stand in front of their stand to talk to the public, but you should ensure you are not obstructing the walkways
  • You may not give out leaflets, flyers, or other printed materials unless specifically requested by the customer, as this causes waste and litter on site.
  • You must obey the reasonable instructions of any show official as regards your stall or staff
  • The show management reserves the right to remove any person, including stand staff, where they are in the breach of the rules or the law


  • The show site is on vehicle lockdown from 0945 to 1730. No vehicle may enter. leave, or move on site except with the express permission of the Show Manager or Show Safety Officer. This includes bicycles and other vehicles whether motorised or not, except mobility vehicles.
  • All traders vehicles and staff cars MUST use the allocated parking, which is adjacent to the hedge line in the far parking field (“Dry Park”), unless you hold a valid disabled parking permit
  • There is no space to accommodate vehicles for stock or access on the show site. These must be placed in the far parking field, which is a five minute walk from the show itself. If you need to fetch stock during this time, you can consider a hand cart or similar to transport it

What you can sell

  • You may not sell, trade, give away, or otherwise exchange any items from our banned list. The decision of the Show Manager will be final and binding on whether an item contravenes this list.
  • You may not sell food or drink in polystyrene containers, and must not use disposable plastic cutlery or plates.
  • Alcohol may only be sold by prior consent of the Show Committee. You must ensure that no persons under 18 years of age purchase alcohol from you, and should operate a Challenge 25 policy.
Banned items list

The following items are banned, and not permitted to be sold, traded or given away at any time during the show:

  • Bladed weapons such as swords, halberds, or knives
  • Firearms or other projectile weapons, including air rifles and pistols, and ammunition
  • Medicines, drugs, and legal highs
  • Pornography or adult services
  • Items that are misleading, defamatory, or that contain illegal parts or content, or which are otherwise actionable under UK law
  • Items that incite hatred or discrimination
  • Items with misleading, exaggerated or false claims made on them
  • Items which exploit the credulity, lack of knowledge, or inexperience of consumers
  • Items which infringe copyright or trademarks
  • Explosives, pyrotechnics, or fireworks
  • Bows, crossbows, arrows and similar devices
  • Catapults or similar
  • Tobacco, or tobacco replacements
  • Live animals

Maintaining our environment

  • Traders are responsible for removing and disposing of their own waste generated during the course of the show – you may not use the show bins.
  • You are advised that you require a free licence to transport your own waste away from site available here.
  • You may not use your own generator.  If you require electricity, you must take it from the show supply.

Insurance rules

  • All traders, caterers, and attraction operators must have in place public liability insurance for a minimum of £1 million.

Food allergen rules

In line with the Food Allergen Labelling Regulations, all food vendors (regardless of whether for consumption on-site or off-site), must label or otherwise draw attention to any products which contain:

  • Cereals containing gluten: wheat or Khorasan wheat; rye; barley; oats
  • Crustaceans (e.g. prawns, lobster, crabs and crayfish)
  • Egg and derivative products
  • Fish and products thereof (except fish gelatine)
  • Peanuts and products thereof
  • Milk and products thereof
  • Nuts and products thereof
  • Celery and products thereof
  • Mustard and products thereof
  • Sesame seeds and products thereof
  • Sulphur dioxide or sulphites
  • Lupin and products thereof
  • Molluscs and products thereof (e.g. mussels, clams, oysters, scallops, snails and squid)